Assistant Facilities Manager, Workplace Operations



Tokyo, Japan
Posted on Sunday, April 30, 2023
Woven by Toyota is building mobility for a safer, happier and more sustainable world. A subsidiary of Toyota, Woven by Toyota develops and invests in new technologies, software, and business models that transform how we live, work and move. With a focus on software-defined vehicles, automated driving, data-driven intelligence, security, mobility services, embedded platforms, AI, and more, we build on Toyota's legacy of trust and safety to deliver mobility solutions for all.
For nearly a century, Toyota has been delivering products and services that improve lives. Its earliest offerings, which automated the simple manual task of weaving, have evolved into the safe, reliable, connected automobiles we enjoy and depend on today. Woven by Toyota is an integral part of Toyota’s vision for the next 100 years—a world where mobility is easier, safer and more enjoyable for more people.
Our unique global culture weaves modern Silicon Valley innovation and time-tested Japanese quality craftsmanship and operational excellence. These complementary strengths enable us to develop and deliver cutting-edge technology at scale—optimizing for safety, advancing clean energy and elevating well-being. We envision a human-centered future where world-class technology solutions expand global access to mobility, amplify the capabilities of drivers, and empower humanity to thrive.
The Workplace Operations team offers the working environment and services that provide a concept of agile to meet our ever-evolving company's objectives; we strive to create a platform where our company and employees can grow and thrive together. To support the hybrid work approach in our company effectively, the Workplace Operations team takes an assessment between the office usage and the business requirements as a trusted professional advisor from a real estate and facilities perspective.
Assistant Facilities Manager will assure the employees of Woven by Toyota in Japan are enabled to do their best work in a safe, healthy, inclusive space they will love coming to work in. Reporting to the Senior Facilities Manager (based in Tokyo), you will support multi-site facilities operations in Japan, providing consistency and direction to vendors, and partners.
Our Workplace Operations Japan team supports multiple sites in Japan. They take great care and pride in creating and maintaining exceptional workspaces where our teams can thrive.


  • Support Senior Facilities Manager managing the facilities budget for the headquarters office.
  • Collaborate cross-functionally with internal departments (IT, HR, Finance, Legal, Communications & Marketing etc.) to ensure a consistent employee experience and operational efficiencies.
  • Ability to review & understand lease terms as it relates to operations of each facility and impacts on multi-site policies & procedures.
  • Work closely with FP&A manager(s) to manage budget and spend, ensuring the right services at the right time & at the right spend.
  • Manage, streamline & develop workflows for all the day-to-day Facilities Operations at each site including repairs and maintenance, janitorial, security, utilities, and property services.
  • Work with property management & landlords to manage/maintain all specialty building services; HVAC, life safety, plumbing, electrical, etc.
  • Maintain good working relationships with our landlords and perform lease management including working with other Operations teams (Legal, Finance, IT, etc…) as needed.
  • Work closely with Construction & Design Manager(s) to provide detailed inputs, requirements & expertise as it relates to Facilities Operations for all new Builds (ie. layouts for shipping & receiving, break rooms & equipment, copy & supply areas, storage etc.)
  • Communicate with vendors and engineers to ensure facilities' expectations are aligned.
  • Continually develop & maintain vendor selections, scope & contracts.
  • Manage Move, Add, and Change works in the premises.


  • 5+ years of experience in Facilities, Construction, and Project Management.
  • Proficiency in Japanese language as the role requires day-to-day communications with local suppliers.
  • Experience negotiating with and managing subcontractors, vendors, landlords, property managers, etc.
  • Innovative and able to think outside of the box to solve complex issues.
  • Strong comfort with a high-growth company, where everyone is encouraged to participate in and contribute across all teams.
If you are currently located outside of Japan we will set up an interview over Google Hangout Meet or Skype.
・Competitive Salary - Based on skills and experience
・Work Hours - Flexible working time with NO core-hours
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by the company
・Japanese Social Security - all applicable (Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance)
・In-house Training Program (software study/language study)
By submitting your application you agree to the following terms: click here.
Our Commitment
・We are an equal opportunity employer and value diversity.
・We pledge that any information we receive from candidates will be used ONLY for the purpose of hiring assessment.